Save Time, and Enjoy the Ease and Flexibility of Integrated Accounting
Connects to KiBiz or any FileMaker based Business System


Product Description

The KiBiz Accounting System is a double-entry accounting system that is fully integrated into the front end Ki Business system. The payables from the Purchasing module flow into the Accounts Payable module, and the receivables from the Invoice module flow into the Accounts Receivable module. KiBiz Accounting can also be connected any FileMaker based front end business system.

The advantages of having the entire system reside in FileMaker Pro, gives the user great flexibility, better data accuracy, and can save time and energy. All the key Accounting Reports are produced, along with the capability for check writing, applying a single payment to multiple customer or vendor invoices, producing billing statements, and knowing where your business stands at any given moment.

Modules

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Accounts Payable

The Accounting Module is a double-entry accounting system that is fully integrated into the front end Business system. The payables from the Purchasing module flow into the Accounts Payable module, and the receivables from the Invoice module flow into the Accounts Receivable module. The advantages of having the entire system reside in FileMaker Pro, gives the user great flexibility, better data accuracy, and can save time and energy. All the key Accounting Reports are produced, along with the capability for checkwriting, applying a single payment to mulitple customer or vendor invoices, producing billing statements, and knowing where your business stands at any given moment.
  • Fast and Easy
    • Bills auto created from Purchasing
    • View Payment History at a glance
    • View payments made on current Bill at a glance
    • Link easily back to original PO
    • Post Bills to the GL as batch
  • Expandable and Flexible
    • Way to lock and unlock payables as needed
    • Multiple ways to manage payable process by deciding when to approve, post, and pay
  • Powerful Tools
    • Use Repeating BillsTool to quickly enter payables
    • Use AP Control screen to indicate which bills are ready to post and to pay
    • Apply early pay discounts
    • Automatically combine bills from same vendor to pay with one check
  • Get Better Results
    • Manage Cash flow better with Checkbox for Management to Approve Bills to be paid
    • Get AP Aging Reports as of any date entered to better manage payables

Disbursements

Once the Payable has been sent to the Disbursements file, a check can be created here. The KiBizSystem Accounting module, can translate the check amount into words, for the verbiage needed on the check. You can use laser checks with this module.
  • Fast and Easy
    • Auto create checks from AP
    • Create new Checks easily
    • Print laser 3 panel checks with check stub details
  • Powerful tools
    • Check Register for Multiple Checking Accounts
    • Bank Statement Reconciliation tool
    • Deposit Slip Tool to select current payments
    • 1099 Yearly report for Contractors
    • Credit card payments are auto posted to Credit Card management area

General Ledger

All postings to the GL include a credit and a debit. There is a GL Transaction Report that can be used to see all transactions by account. The Trial Balance Report is used to see the balances for each account in a given time period. To drill down to the detail of a particular transaction you can click on the journal reference number and it will take you to the invoice, payable, or disbursement of the original transaction.
  • Easy
    • Drill down capability to view original document
  • Powerful Tools
    • Posting Tool to check data integrity before posting to the GL
    • Posting Evaluation Tool to ensure that the posting script worked correctly
    • Posting Error Log to capture all posting errors and show transactions that were prevented from being posted.
  • Get Better Results
    • View and Print out Batch posting reports to verify the data
    • GL Troubleshooting report to identify any transactions that may have posting issues.

General Journal

This where you can enter any transaction that is not a receivable or payable and then post it to the GL.
  • Easy
    • Easy entry screen for General journal transactions
    • Set up repeating GJ transactions
    • Print out Journal entry

Chart of Accounts

Here is where you can enter, view and edit the existing Chart of Accounts, or bring in your own chart. Each account needs to be classified by account type, division, and section for reporting purposes. There is a screen to assign the default account numbers for the accounting system to use for such accounts as AR, AP, Cash, Shipping, Tax, etc.
  • Fast and Easy
    • Use template to import your existing chart of accounts
    • Use value lists to quickly classify accounts types, divisions, sections
    • Set up Default accounts for automated posting
  • Flexible
    • Set up your own reporting groups for your financial reports
    • Define accounting report default divisions and sort order
  • Powerful Tools
    • View Account History and Details easily
    • Store monthly account balances for faster reporting
    • Define accounts for multiple profit centers

Credit Card Management

Manage all the company credits cards in one place to get quick overview
  • Easy
    • Enter credit card expenses by Vendor and account
    • Post to AP combines expenses into common accounts
    • View by Credit Card to see all expenses, or by date range

Posting Dashboard

Powerful place to view all transactions in the system that need to be posted. Can make better decisions to manage cash flow by seeing this posting overview.
  • Fast and Easy
    • View all documents that have not yet been posted
    • Easily Make decisions as to when to post
    • Drill down to go to document
  • Powerful Tools
    • View invoices, payments, bills, checks and journal entries at a glance that need to be posted.
    • Get total of unposted documents in each area

Accounting Reports

Easy to use reporting tool to select the report you want for the time period you want.
  • Easy and Flexible
    • Select the Financial, AR, AP or Payment report you want
    • Select the option to output to Screen, Printer, PDF, or Excel
    • Select the option of a date range, day, month, year
    • Select the profit center or all centers
    • Select the account or all accounts
  • Powerful Tools
    • Month End Tool to close the month
    • Year End Tool to close the year

Repeating Transactions

Automate transactions that are frequent. Easy to use tool to set up and run these repeating transactions.
  • Easy
    • Set up repeating transactions for receivables, payables, and general journal entries
  • Powerful Tools
    • Recall and run the repeating transactions from one place

Manage Cash Flow

Powerful tool to quickly view the recieveables and payables in any eight week period.
  • Easy
    • Select the Beginning Date to view receivables and payables over the next 8 weeks
    • Print out Cash Flow Report
Benefits
  • Easy to Use
  • Keep accurate accounting data
  • Powerful Automation tools
  • Flexible
  • Quickly Know where the Business Stands
  • Save Time by Automating Posting
  • Link to any FileMaker Business System
Testimonials
  • "By integrating all our point of sale transactions with accounting, the KiBiz System, eliminates the need for us to manually transfer sales data, which previously was his routine, into his accounting program at the end of each business day. In addition to the time saved by this integration, it also allows us to more easily provide better service to our customers."
    Chris McGraw -- Owner, Halibut Point Marine Services Sitka, AL
  • "The custom version of KiBiz that we use today is a sleek, powerful business and accounting system that has limitless possibilities to adapt to our company's growth. The final product not only met our expectations, it exceeded them. The KiBiz System gave EMA access to real-time data, information they wanted but never had access to before. Previouslywe had to wait for things to post overnight before databases would be updated and we knew exactly what was going on with our business. As soon as that day’s business activities began anew, real-time data would be unavailable again, until the next morning. It was a big plus for us to see our accounting data, our production data, inventory levels, everything changing as it was occurring. As orders were received, as things were shipped out, everything changed and it was accurate.” With our accounting department integrated into KiBiz, EMA realized big savings. Before installing KiBiz, our accountants would come to their office each month and pick up boxes full of reports covering all their transactions for the month. It would take weeks for them to reconcile the previous month. Once on KiBiz, all the information was easily exported. The accountants could simply log-on and get the information they needed. At $175 an hour, over the course of the year we saved thousands.
    TREY MILLER –
  • The good news is we have reached my goal of web to order and full office automation. Today we no longer have a need for an IT manager or billing clerk. The savings per year will repay our investment in three years. Our name is now changed to EMA –Printed Solutions for Distributors. Today we offer solutions and the integration solely because of Ki System's unique skill set and Company. In January we processed 500+ web orders at $0.00 administration costs. This added to our regular business, will regain profitability and clear vision of our future.
    Aaron D. Hyte, President, EMA, Atlanta, GA